Privacy & Cookie statement

This policy explains what information we gather when you visit the Web site of the Amateur Entomologists' Society (AES), and how that information may be used. The Amateur Entomologists' Society is a UK registered charity (number 267430) and our postal address is:

The Amateur Entomologists' Society,
PO Box 8774,

This policy applies only to data collected through direct access to the Amateur Entomologists' Society Web sites: or

Our Web site contains links to other Web sites. This privacy policy only applies to this Web site so when you follow links to other Web sites you should read their privacy policies.

Data collected

Data collected to provide goods and services

In order to supply our goods and services (such as customers purchasing a book or someone joining the society) we will need to request some information from you (for example, a delivery address).

Data collected from shop customers or as part of the membership application process for the AES and/or Bug Club requires your interaction with third parties. Specifically, if you use our online shop then this is provided by a UK-based company called BluePark and payment is then made via PayPal. The privacy policies for each organisation are available online: BluePark privacy policy and PayPal privacy policy

When using our website or online shop the connection is encrypted (https) and details of the encryption can be viewed in the web address bar of your browser.

At all times the Amateur Entomologists' Society operates in accordance with the Data Protection Act (1998). In addition, members are advised of Data Protection Act issues pertaining to membership of the society by the Registrar as appropriate.

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact us. We may make a small charge for this service.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct information you think is inaccurate.

If you wish to raise a complaint on how we have handled your personal data, you can contact our Registrar who will investigate the matter. If you are not satisfied with our response you can complain to the Information Commissioner's Office (ICO).


Cookies (small files stored on your computer's hard drive) are used on the AES Web site.

If your web browser allows the setting of cookies then the AES Web site may set the following (first party) cookie:

Cookies are also used to collect anonymised data for creating web site usage statistics. The AES uses Google Analytics to anonymously monitor site usage. This information helps, amongst other things, us identify areas of the site that are popular (or unpopular) and what browsers and web devices the site should support. As an organisation run by unpaid volunteers being able to prioritise our efforts in particular areas is very important - the anonymous data obtained from analytics cookies is vital for this prioritisation process.

No individuals are identified in this process but Google Analytics does require the setting of these cookies:-

Should you wish to prevent these cookies being stored then this can be accomplished by changing your browser settings.

Please note that if you remove/refuse cookies from our site then most of our content will be available to you but some services, such as making purchases from our online shop, will not be available to you. If you are not able to use our online shop you can order our books or buy membership by post.

Data collected automatically when you visit our Web site

As with the vast majority of Web sites, the AES Web site automatically logs certain information about every request made of it. This information is used for system administration, for bug tracking, and for producing usage statistics. The logged information may be kept indefinitely but, on its own, cannot be used to identify individuals (except if you provide us with that data, e.g. via a contact form, or have set up your system to provide this specific information).

Data may, on occasion, be passed to the administrators of other computer systems to enable investigation of problems accessing this site or of system misconfigurations. Otherwise the logged information is not passed to any third party except if required by law. Summary statistics are extracted from this data and some of these may be made publicly available but will not be used to identify individual persons.

Logged data

The following data is automatically logged by the Web server each time you request a document (HTML file, an image, download a PDF etc.):-

Logging of additional data may be enabled temporarily from time to time for specific purposes.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this Web page.

This privacy policy was last updated on 3rd February 2017.