Privacy & Cookie statement
This policy explains what information we gather when you visit the Web site of the Amateur Entomologists' Society (AES), and how that information may be used. The Amateur Entomologists' Society is a UK registered charity (number 267430) and our postal address is:
The Amateur Entomologists' Society,
PO Box 8774,
This policy applies only to data collected through direct access to the Amateur Entomologists' Society Web sites: www.amentsoc.org or shop.amentsoc.org
Data collected to provide goods and services
In order to supply our goods and services (such as customers purchasing a book or someone joining the society) we will need to request some information from you (for example, a delivery address).
When using our website or online shop the connection is encrypted (https) and details of the encryption can be viewed in the web address bar of your browser.
At all times the Amateur Entomologists' Society operates in accordance with the Data Protection Act (1998). In addition, members are advised of Data Protection Act issues pertaining to membership of the society by the Registrar as appropriate.
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact us. We may make a small charge for this service.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct information you think is inaccurate.
If you wish to raise a complaint on how we have handled your personal data, you can contact our Registrar who will investigate the matter. If you are not satisfied with our response you can complain to the Information Commissioner's Office (ICO).
Cookies (small files stored on your computer's hard drive) are used on the AES Web site.
If your web browser allows the setting of cookies then the AES Web site may set the following (first party) cookie:
- BPSESSID and PHPSESSID - these are used in our online shop (URLs starting with: shop.amentsoc.org) to store information, such as the contents of your shopping basket. The cookies are essential to the operation of the shop. Please note that BPSESSID is valid for 24 hours and PHPSESSID is only valid for your session and is deleted when you close your browser.
Cookies are also used to collect anonymised data for creating web site usage statistics. The AES uses Google Analytics to anonymously monitor site usage. This information helps, amongst other things, us identify areas of the site that are popular (or unpopular) and what browsers and web devices the site should support. As an organisation run by unpaid volunteers being able to prioritise our efforts in particular areas is very important - the anonymous data obtained from analytics cookies is vital for this prioritisation process.
No individuals are identified in this process but Google Analytics does require the setting of these cookies:-
Should you wish to prevent these cookies being stored then this can be accomplished by changing your browser settings.
Social bookmarking tools are used on the AES web site to raise the profile of the society and our education projects (such as tweeting about insects or 'liking' the society on Facebook) but are configured not to set cookies. In addition to providing functionality to users they also provide anonymised access statistics such as 'click rates'. However, if you already have cookies set in your browser from these services (such as Twitter, Facebook, Google+ and AddThis) then the social bookmarking tool used by the AES (AddThis) may read these third-party cookies. It will not try and set new cookies or update the existing cookies though. Since the AES is not setting these cookies they are not directly covered by this policy and you should read the policies of the third-party service for details on their cookie usage:
Removing or rejecting cookies set by these third-parties will not affect your use of the AES web site.
Data collected automatically when you visit our Web site
As with the vast majority of Web sites, the AES Web site automatically logs certain information about every request made of it. This information is used for system administration, for bug tracking, and for producing usage statistics. The logged information may be kept indefinitely but, on its own, cannot be used to identify individuals (except if you provide us with that data, e.g. via a contact form, or have set up your system to provide this specific information).
Data may, on occasion, be passed to the administrators of other computer systems to enable investigation of problems accessing this site or of system misconfigurations. Otherwise the logged information is not passed to any third party except if required by law. Summary statistics are extracted from this data and some of these may be made publicly available but will not be used to identify individual persons.
The following data is automatically logged by the Web server each time you request a document (HTML file, an image, download a PDF etc.):-
- The name or network address of the computer making the request. Note that under some (but not all) circumstances it may be possible to infer from this the identity of the person making the request but this is usually under the user's control. Note also that the data recorded may be that of a web proxy rather than that of the originating client.
- The date and time of connection.
- The HTTP request, which contains the identification of the document requested.
- The status code of the request (success or failure etc.).
- The number of data bytes sent in response.
- The contents of the HTTP Referrer header supplied by the browser.
- The content of the HTTP User-Agent header supplied by the browser.
- Your username (as supplied by the AES) if you are an AES member and access the members' only area of our web site.
Logging of additional data may be enabled temporarily from time to time for specific purposes.