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Privacy statement

This policy explains what information we gather when you visit the Web site of the Amateur Entomologists' Society (AES), and how that information may be used.

This policy applies only to direct accesses to the Amateur Entomologists' Society Web site - URIs starting www.amentsoc.org or shop.amentsoc.org

Data collected

As with the vast majority of Web sites, the AES Web site automatically logs certain information about every request made of it. This information is used for system administration, for bug tracking, and for producing usage statistics. The logged information may be kept indefinitely but, on its own, cannot be used to identify individual persons (except if you provide us with that data, e.g. via a contact form, or have set up your system to provide this specific information).

Data may, on occasion, be passed to the administrators of other computer systems to enable investigation of problems accessing this site or of system misconfigurations. Otherwise the logged information is not passed to any third party except if required by law. Summary statistics are extracted from this data and some of these may be made publicly available but will not be used to identify individual persons.

Data collected from shop customers or as part of the membership application process for the AES and/or Bug Club will not be passed to any third party except if required by law.

At all times the Amateur Entomologists' Society operates in accordance with the Data Protection Act (1998). In addition, members are advised of Data Protection Act issues pertaining to membership of the society by the Registrar as appropriate.

Cookies

This site does not use cookies (small files stored on your computer's hard drive) to track the activity of external users. However, cookies may be used in the online shop and members' only areas to record items in your shopping basket or confirm your access credentials.

Logged data

The following data is automatically logged by the Web server each time you request a document (HTML file, an image, download a PDF etc.):-

The name or network address of the computer making the request. Note that under some (but not all) circumstances it may be possible to infer from this the identity of the person making the request but this is usually under the user's control. Note also that the data recorded may be that of a web proxy rather than that of the originating client.
The date and time of connection.
The HTTP request, which contains the identification of the document requested.
The status code of the request (success or failure etc.).
The number of data bytes sent in response.
The contents of the HTTP Referrer header supplied by the browser.
The content of the HTTP User-Agent header supplied by the browser.

Logging of additional data may be enabled temporarily from time to time for specific purposes.