Amateur
Entomologists'
Society

Privacy statement

This policy explains what information we gather when you visit the Web site of the Amateur Entomologists' Society (AES), and how that information may be used. The Amateur Entomologists' Society is a UK registered charity (number 267430) and our postal address is:

The Amateur Entomologists' Society,
PO Box 8774,
London,
SW7 5ZG

This policy applies only to data collected through direct access to the Amateur Entomologists' Society Web sites: www.amentsoc.org or shop.amentsoc.org

Our Web site contains links to other Web sites. This privacy policy only applies to this Web site so when you follow links to other Web sites you should read their privacy policies.

Data collected

Data collected to provide goods and services

In order to supply our goods and services (such as customers purchasing a book or someone joining the society) we will need to request some information from you (for example, a delivery address).

Data collected from shop customers or as part of the membership application process for the AES and/or Bug Club will not be passed to any third party except if required by law.

At all times the Amateur Entomologists' Society operates in accordance with the Data Protection Act (1998). In addition, members are advised of Data Protection Act issues pertaining to membership of the society by the Registrar as appropriate.

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact us. We may make a small charge for this service.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct information you think is inaccurate.

Data collected automatically when you visit our Web site

As with the vast majority of Web sites, the AES Web site automatically logs certain information about every request made of it. This information is used for system administration, for bug tracking, and for producing usage statistics. The logged information may be kept indefinitely but, on its own, cannot be used to identify individuals (except if you provide us with that data, e.g. via a contact form, or have set up your system to provide this specific information).

Data may, on occasion, be passed to the administrators of other computer systems to enable investigation of problems accessing this site or of system misconfigurations. Otherwise the logged information is not passed to any third party except if required by law. Summary statistics are extracted from this data and some of these may be made publicly available but will not be used to identify individual persons.

Cookies

Under most circumstances this site does not use cookies (small files stored on your computer's hard drive) to track the activity of external users in an identifiable fashion. However, cookies may be used in the online shop and members' only areas to record items in your shopping basket or confirm your access credentials. Cookies may also be used in an anonymous way to provide usage statistics for the Web site and thereby enable us to build a better service.

Further information on cookies, including how to remove them, can be found at: http://www.aboutcookies.org/

Please note that if you remove/refuse cookies from our site then some services may not be available to you. For example, our online shop.

Logged data

The following data is automatically logged by the Web server each time you request a document (HTML file, an image, download a PDF etc.):-

Logging of additional data may be enabled temporarily from time to time for specific purposes.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this Web page.

This privacy policy was last updated on 20 June 2009.